BSPOKE Software | Digital Transformation Partners

Cloud computing – should your business be virtual?

Nowadays, we all know what the cloud is. There’s no more gazing up to the sky in a puzzled way! The cloud is the storage of data and applications on the internet. More and more businesses are transitioning to a full cloud set-up, storing all files, accessible applications, and other info on the cloud.

This is beneficial for numerous reasons, most of which will be discussed in this article. However, some key pros include the ability to access files from anywhere, the convenience, and reduced costs.

If your business hasn’t already transitioned to a cloud network, then you’re missing out. To help you get up to speed, this article will discuss everything you need to know, helping you answer the big question: should your business be virtual?

The basics of cloud computing

Cloud computing is where your data, files, and applications are hosted on a different online server. Instead of a physical server at your business, these are hosted for all employees and clients to access at all times.

Restrictions can be edited, of course, however, this allows for increased efficiency and accessibility throughout the workplace (remote and physical). With less physical hardware, this frees up space and allows you to save a boatload of money. You will have to purchase some cloud storage and access to applications (most likely), but still, this is much more cost-effective than the alternative.

For example, common applications that virtually all workplaces use are Microsoft Word and Excel. When using a program such as Google drive, all employees have access to these programs for free, with additional storage purchasable. Already, this saves a significant overhead cost, helping you invest money into other areas of your business, such as Facebook or Google ads. Also, users can edit and leave comments on documents in real-time, allowing for effective collaboration that simply isn’t possible on Word or other software.

What are the benefits of switching to the cloud?

  • Reduced overhead costs
  • Access to a massive global talent pool
  • Increased business efficiency
  • New technology boosts relevancy and business
  • Less risky than you realise
  • A fresh perspective to tackle your issues to generate solutions

Each of these benefits will now be explained in more detail below, highlighting the power of cloud computing.

Switching to the cloud is more cost-effective

Firstly, switching to the cloud is more business efficient because it saves costs. This is because you no longer need the required hardware to both store and run specific programs and applications.

Nowadays, there are hundreds of productivity and collaboration platforms available, including Google Drive, Microsoft Teams,, and Slack. Although some of these services require a subscription, the cost is significantly less than the alternative and outdated method.

All applications are in one place

Second, all applications are in one location. We’re not talking about Microsoft Word or Excel this time, either. For example, while one computer only has a set quantity of storage, perhaps limiting your program choice, when utilising the cloud you can have as many programs and files as you’d like. Here are 6 reasons to switch to cloud productivity tools. 

Gone are the days of emailing files back and forth for edits and for others to check. Now, these are all in one place, allowing for effective collaboration.

Promotes better collaboration

Effective collaboration has never been easier, thanks to the cloud. Employees, clients, and others (who are granted access) can work, edit, and view the same application or piece of work.

Furthermore, custom software can be uploaded to the cloud for users to access. This further increases workplace efficiency, regardless of whether employees are working from the office or remotely.

Remote work is possible and better than ever

As we’re sure you’re aware, remote work is the new normal, at least for now. Due to the current coronavirus situation, the transition to all things digital has been fast-tracked. This makes it even more important to shift to a cloud-based storage and application system.

For instance, the more efficient you can make remote work, the better your business efficiency during these unusual times. However, remote work may be here to stay, with many businesses and employees enjoying the flexibility and option to work from home, at least for a couple of days a week.

Are there any downsides?

As with all things in life and business, there are also a few potential cons to going fully cloud supported. These include:

  • Potential security breach/prone to hacking
  • Requires an internet connection to access any documents, applications, or programs

Potential security breach/prone to hacking

Although shifting to cloud computing contains many benefits, one of the only downsides is the increased risk of a security breach. So it’s essential to invest in security software, and use protected passwords where possible.

Cloud computing requires an internet connection

Finally, when you switch to cloud computing, all those using the system and infrastructure must have an internet connection. If an internet connection is not available, then the user won’t be abe to access any documents, systems, applications, or programs.

However, given the current coronavirus situation, more people are working remotely than ever before so should already have access to one.

The bottom line

We strongly suggest transitioning to a virtual business environment if at all possible. This will increase business efficiency and accessibility, allows you to cut costs, and enables effective collaboration across other platforms.

Furthermore, some custom or bespoke software can be run virtually too, including the software created by the team at BSPOKE Software. Based in Peterborough our software house can service the whole of the UK. For an informal chat contact us today!

We have a range of software development packages to suit every business situation, fixed price or hourly rate, so the choice of software development is made simple.

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