BSPOKE Software | Digital Transformation Partners

Small business finance: improve, monitor and manage

Small business finance is something that any business owner needs to be concerned about. As a business owner, you can become more worried about the daily tasks involved with running a business, than the finances. However, looking after your finances can make or break the success of a company, so should never be ignored. We explore two software tools that can either help to manage your business finances or reduce your overall costs.

Vehicle tracking with Fleetmatics

For businesses that use vehicles on a daily basis, Fleetmatics is one of the best software options for vehicle usage and location tracking. It is a no-contract vehicle tracking system that provides many great features for users. Fleetmatics can be used as a standalone product or used in conjunction with a custom software system via an API. Let’s take a look at a few of the ways it can help improve your finances and tracking in the future. Check out our case study that explores, integrating Fleetmatics with a custom software solution.

Increased accountability

Vehicle tracking technology used within your business will promote your drivers’ accountability. Drivers will be more conscientious and efficient when they know they are being monitored.  You’ll be able to see whether the idle time is longer than expected and then keep track of this. Working hours can also be fed directly from Fleetmatics into your custom software system, for use by your payroll staff.

Improved logs

In order to improve your finances, you need to have a good idea of where your business stands. You will be able to keep a running track of how many hours your drivers spend on the road or whether shipments are delivered on time. This can help you to calculate the cost of hiring each driver and also assist with evaluating drivers. Many businesses don’t bother to track individuals within their organisation, meaning they miss out on valuable data.

Reduce insurance costs

Almost any type of business would appreciate reduced premiums on insurance. With the help of technology, you can work to create a safer environment for everyone in your business. It can ensure that your drivers always maintain the speed limit and offer you more protection in case of accidents. Use the data from this software to prove your case and offer you additional backup during insurance claims.

Using Sage Accounting with custom software

Sage Accounting is another great example of software that can be used alongside custom software to manage your small business finance. As an example, we are speaking about Sage, but other accounting software is also viable, such as Quickbooks and Xero. Many businesses use this tool to manage their accounting, as it makes it quicker and easier to manage your finances.  While Sage alone may not offer all of the features you need, used inconjuction with custom software all of the benefits listed below can be accomplished.

High security

All businesses need to ensure that security is always high on their list of priorities and Sage Accounting is known for its excellent security benefits. The great thing about opting for a piece of custom software alongside Sage Accounting is that it provides a greater degree of security than off-the-shelf. With the increase of concerns about online security, it’s just not worth risking your entire business to save money on software.

Easy to use

Known for its ease of use, Sage accounting is one of the most popular accounting software packages in the UK. By offering automated processes and a more user-friendly way of working, you’ll find that your employees are much more productive. This can help you to save money on your team members, thus improving your company’s overall finances.

Paperless solutions

When it comes to looking after your finances, using paper is a thing of the past. It poses many security risks to businesses and is also much more likely to result in mistakes and lost paperwork. By using custom software and Sage Accounting, you’ll be able to keep track of your finances closely and improve your overall way of operating. By having more organised and modern accounting solutions, you’ll have a better idea of your current financial standing and be able to resolve any issues quicker. It will also make your payroll much easier to generate, and your team can receive automated payslips in the future.

In conclusion

Custom software works well with many of the popular business software packages. No matter the size of your business, you can still benefit from this solution and find value in custom software for many years to come. Contact us today for more information and to discuss how custom software can help your business.


BSPOKE Software - Small business finanace, shows calculator and piggy bank representing managing your finances with custom software
BSPOKE Software - Small business finanace, shows calculator and piggy bank representing managing your finances with custom software

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