BSPOKE Software | Digital Transformation Partners

Database system, why would a business use one?

As a business, if you don’t yet have a database system then you should consider upgrading to one. Currently, you may be storing valuable data on a single computer or on the cloud. However, a proper database system offers several key benefits that you should consider. For starters, upgrading to a database system improves security, data accessibility, and may help make your business stronger.

So, with this in mind, the remainder of this blog post will discuss more on database systems.

Database systems provide ease of access to valuable information

To begin with, database systems for your business provide ease of access to valuable information. No matter what industry you work in, you likely store valuable data. This data can come in many different forms. For example, customers’ private details, protected images, or other data. Protecting this data should be your top priority. Take the example of a hospital: if the system was easy to access, or if all employees could access the database, then data about clients and individuals could be leaked. Not only is this unprofessional, but it could be unsafe, causing harm to patients and further upset.

It’s important to protect all data for the reasons highlighted above. This coincides with data protection laws. Therefore, it’s vital to implement a company database for the best protection.

Improved security

Following on from our previous point, using a dedicated database system improves security. While you could technically store data on a password-protected laptop or computer, there are better solutions available. For example, if using this method, you would then need to provide others with the password to access the data if required. This is not very efficient or safety conscious.

Using a dedicated system allows you to grant access to those who need it when they need it. This improves security dramatically, protecting your customers and your business in the worst-case scenario: a data breach.

There are also various data encryption services available. So, not only will all files and data be stored behind password-protected files and firewalls, but all the data is also encrypted. This is crucial, especially when dealing with hypersensitive personal information.

Increased data accessibility

Using a proper database system increases accessibility. For example, you can sort data however you see fit. Whether this is alphabetical, on a case-by-case basis, order of severity, or other custom metrics. Moreover, you can find individual datasets much easier. Whether you are using pre-existing tagged keywords or other methods, there is a solution.

When you’re in a rush or working in a busy office environment, this can make your life a whole lot easier. Once again, all this data is protected, too. So even though you can work more efficiently and timely, you do not risk a data breach.

Increased accessibility is one of the main reasons why many businesses opt to upgrade to a dedicated database system. This in itself can drastically improve your business. It also provides you with the tools to scale.

Store everything in the one place

Storing large amounts of data in one place can quite quickly become confusing and difficult to organise. However, when using dedicated database systems, you can store data properly and efficiently. For example, you can organise your database into separate sub-sections. These may include client information, employees salaries, business bills, paid invoices, and other details. With restricted access, you can make sure only the right people can access the right files in the database, too.

With one database instead of many different folders, files, and so forth, you cut downtime and can access the file you’re looking for with ease. We recommend upgrading to a database system if you’re looking to improve your organisation. Likewise, the increased efficiency may help you scale your business.

Improved data accuracy

Most databases perform regular checks on files and documents to make sure everything is accurate. This includes making sure the correct files are in the right place and that the data is correct. This is true for data, for example, names, date of births, address, phone numbers etc.

Managing this data effectively and with greater accuracy reduces error and allows you to run your business as accurately as possible. In fact, many businesses implement a proper database system to reduce human input. If done correctly, you can essentially free up an entire role. Then, dedicating this workload to more important tasks that cannot be done by a computer.

Database systems can be integrated into your existing software

If you are currently using a custom CRM or other software, then chances are, a custom database system can be integrated into your software. These integrated databases create little to no change with your current setup. This allows you to further increase productivity and efficiency. And guess what? You won’t have to dedicate time to teach employees how to use the new software. It’s a win, win. Right?

The bottom line

If you don’t already have a custom database system for your business, then you’re missing out. If you deal with any clients or customers and store data, then this is essential. Not only are you increasing security, but you’re improving accessibility and data accuracy. These go hand in hand, allowing you to run your business as effectively as possible.

With fewer errors, improved accuracy, greater efficiency, and more, you have all the tools you need to scale your business the right way. If you are thinking about upgrading to a custom database system, then the team at BSPOKE Software can help you. No matter how small or big a database is required, we have a solution. Upgrade your software, take your business to the next level, and protect your private information the right way.

To find out more information about custom databases or to schedule a consultation, then contact us today. We’d love to hear from you! We are a Peterborough Software House that specialises in building custom software for businesses to increase productivity and company efficiency.

BSPOKE Software - Database System for business, graphic that shows a man in office with database system
BSPOKE Software - Database System for business, graphic that shows a man in office with database system

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